Information About the System of Credits

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All students of the System of Credits are responsible to be familiar with the policies and procedures stated below.

Registration

An officially registered student is one who has submitted course selections on a registration form, and has settled all charges with Student Accounting Services. Students accepted at the Institute receive registration forms and select their courses from the available schedules according to the instructions provided by their advisors. The registration form is signed by the student and submitted to the student's advisor. In accordance with the regulations of the Cyprus Immigration Authority, international students are considered registered only if their fees for the semester have been paid in full upon registration. To be acquainted with the reqular registration dates please consult the Academic Calendar. A late registration fee is applied to students who register after the regular registration period. The late registration fee is waived for the international students who present themselves late for the regular registration due to visa delays.

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Credit Hour Load

The credit hour load per semester for full-time matriculated students is allocated on the basis of the total hours and the duration of the course. Students may be allowed to exceed the allocated number of credits on exceptional cases and after a decision by the Department. The minimum number of credit hours for full-time matriculated students cannot be less than 12 credit hours.

Home students may apply for study as part-time matriculated students or change to part-time status without special permission by registering for fewer than 12 credits.

International students who are in Cyprus on a student visa must register for at least 12 credits each semester unless formal approval has been obtained from the student's advisor. This is a requirement of the regulations of the Cyprus Immigration Authority.

 

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Full-time/Part-time Status

Full-time or part-time status will be determined on the basis of the number of credits for which the student is enrolled. Students registered for 1 to 11 credits are considered part-time; those registered for 12 or more credits are considered full-time.

 

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Add/Drop Policy

To add or drop a subject, students must complete and sign the add/drop section of their registration form within the first two weeks of the semester. They must furthermore have the approval of both the Head of Department and the Course Supervisor. No course may be added after the late registration period. A subject dropped during the first three weeks of classes will not appear on the student's transcript. A subject dropped between the third and the fifth week will appear on the student's transcript as “W” (Official Withdrawal). A student who drops a subject after the fifth week will receive an “E&lrquo; (Fail).

 

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Withdrawal

If a student wishes to withdraw from the Institute must file an official withdrawal form with both, their Head of Department and the Student Affairs Office. Until such form is filed, students are considered registered and responsible for all charges. Mere absence does not reduce financial obligations nor guarantee that final grades will not be recorded. Failure to comply with the appropriate procedures may jeopardize a student's privilege to return.

 

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Grades and Grade Points

Grade reports are mailed to the students through the Office of the Registrar at the close of each semester. They are not given out by instructors or released over the telephone.

The following grading system is used:

A Excellent C- Fair -
A- Excellent - D Poor, but passing
B+ Good + E Fail
B Good P Pass (non credit subject)
B- Good - I Incomplete subject *
C+ Fair + NC Non credit subject
C Fair W Official withdrawal

* An Incomplete (I) mark is given by a staff member only when a student who is otherwise doing acceptable work is unable to complete a course because of illness or other reasons beyond the student's control. In such a case the credit load will be counted in the calculations of the GPA for the semester. The student should complete the course within the following semester. In the meantime the student may register for more advanced subjects.

  • A Weighted Grade Point (WGP) for the performance for each subject is computed by multiplying the Grade Point obtained in the subject by its number of credits.
  • A Grade Point Average (GPA) is computed for a semester by adding up the weighted grade points in all the subjects offered in that semester and dividing the sum by the total value of the credits of all the subjects.
  • A Cumulative Grade Point Average (CGPA) is computed by adding the weighted grade points obtained in all the subjects offered up to the end of a given session and dividing the sum by the total value of the credits of all the subjects.

 

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Retaking Subjects

A student who fails in a subject must re-register and re-attend the subject in which he/she has taken the “E” grade. Students cannot graduate if they have subjects with the final grade “E” on their transcript. A student may register again in a subject for which a “C”, “D”, “E” or “W” has been recorded. When such a subject has been retaken, only the last grade will be included in the computation of the grade point average. The same guideline applies to subjects that have been renumbered and are listed under the new number, followed by the former number in parentheses.

 

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Change of Course of Study (Major)

Information on the procedures to change a course of study (major) may be obtained from the Admissions Office.

 

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Application for Graduation

Students are required to notify the Office of the Registrar of their intention to graduate, not less than four months prior to graduation. Declarations of candidacy forms are available at the Office of the Registrar for this purpose. Prior to filing for graduation, students should carefully review their degree/diploma requirements with their advisor and be prepared to fulfil any deficiencies.

 

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Honours List

The Honours list is issued each semester and contains the names of students who have achieved a minimum grade point average of 3.50. To be eligible, full-time students must complete a minimum of 12 credits during a semester. Exceptions to the 12-credit minimum are students who can complete degree/diploma requirements with a reduced load. Part-time students may qualify for the Honours list if they carry 6 or more credits each semester and achieve a grade point average of 3.50 for 12 consecutive credits.

 

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Graduation Honours

A student whose Cumulative Grade Point Average (CGPA) for four years is between 3.86 and 4.00 will receive his or her degree Summa Cum Laude; if the CGPA is between 3.70 and 3.85 Magna Cum Laude; and if the CGPA is between 3.50 and 3.69 Cum Laude. At least one half of the credits applied towards the degree, must be earned at FIT for a student to be eligible for graduation honours.

 

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Academic Probation

Any undergraduate student whose Cumulative Grade Point Average (CGPA) or Semester Grade Point Average (SGPA) is below 2.00 for one semester is subject to academic probation. Students placed on academic probation will be notified by the Institute. To remove probationary status, students must achieve a 2.00 CGPA and GPA in the following semester. A student who has been on probation for two consecutive semesters is subject to any of the following actions:

  • Continued probation.
  • Continued probation with credit limitations.
  • Suspension.
  • Dismissal.

A student on probation may be ineligible to receive any financial aid or a scholarship from the Institute.

 

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